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Personal Assistant to the Executive Director (Operations & Business Development) 02/07/2019

An opportunity has arisen for a self-motivated and well-organised individual to fill the post of Personal Assistant to the Executive Director responsible for Operations and Business Development within Simonds Farsons Cisk plc. The selected candidate will provide the Executive Director with full administrative support and will be responsible for managing the day-to-day duties of the Office.

Responsibilities will include:

  • The full range of Personal Assistant duties including diary management, coordinating and prioritizing the workflow of the Office, ensuring effective communication and efficiently supporting the Executive Director as required;
  • Devising and maintain office systems, including data management and filing;
  • Screening and managing phone calls, enquiries and requests as well as meeting and greeting visitors;
  • Assistance in the preparation of reports and presentations, drafting of correspondence, and compilation of data and research;
  • Supporting the management team reporting to the Executive Director with respect to travel management and all other necessary arrangements, logistical or otherwise;
  • Liaising with staff, clients, suppliers and other external parties;
  • Organising and possibly attending meetings to take notes, minutes or provide other information and follow up accordingly.


The ideal applicant must:

  • Have a high level of professional integrity and dependability, be proactive and have excellent written and verbal communication skills, be fluent in English and Maltese and preferably, Italian;
  • Have a high level of interpersonal skills and be highly proficient in Microsoft Office skills;
  • Demonstrate strong organisational skills together with the initiative to prioritise a varied workload and manage time well;
  • Be positive, energetic, confident and with lots of enthusiasm;
  • Practice high ethical standards and be able to exercise discretion.


The ideal candidate is preferably to be educated to first degree level or equivalent and should have previous Personal Assistant experience at senior level.