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Exports Officer 20/08/2019

A vacancy has arisen for the post of Exports Officer within the Export division. Reporting to Senior Management, the selected candidate will be responsible for coordinating ordering, logistics and shipping processes and procedures between departments and customers according to established company procedures and country specific legislation.

The selected candidate will be required to:

  • Communicate directly with shipping companies, freight forwarders and other suppliers of logistical services;
  • Communicate directly with clients overseas on matters related to orders, logistics, loadings, shipping schedules and so forth;
  • Work closely with the Shipping and Finance Departments in order to ensure that all the applicable internal procedures are adhered to;
  • Prepare the necessary customs, excise and/or export documentation requirements for shipments to international destinations within and outside the EU;
  • Ensure that all documentation meets the applicable regulatory requirements within Malta and the destination country or countries;
  • Prepare the necessary proformas, invoices, packing lists and other export related documentation (such as certificates of origin, where applicable);
  • Work closely with the Logistics department and freight companies to ensure that all shipments are loaded according to customers’ requirements and quality specifications;
  • Whenever necessary, complete paperwork required for the procurement of certificates of origin, health certificates and any other export related certification or documentation;
  • Work closely with appointed agents and company operated services to ensure that export shipments are dispatched on time and to constantly monitor freight costs;
  • Track the status of all the shipments and to provide Management and clients with updates and/or information any issues as these arise;
  • Supervise and inspect loadings whenever necessary and to report any Quality related issues to Management;
  • Offer and implement assistance to the Exports Manager as and when required.